ERP System Implementation for Agricultural Equipment Sales Company

Agrinova faced several key problems:

• Inefficient order management– manual order creation led to errors.
• Connection with external warehouse– the company did not have its own warehouse, so automatic communication with suppliers was necessary.
• Manual invoicing and banking operations– payment processing and invoice matching was time-consuming.
• Missing automated reports– the company had no overview of current financial flows and inventory levels.

1. Received and issued documents

• Automatic creation of orders, invoices and other documents.
• Integration with banking module for easy payment matching.
• Electronic document archiving for easy retrieval and accounting control.

The ERP system facilitates administrative processes and minimizes manual interventions.

2. Warehouse management

• Automatic inventory updates after each transaction.
• Product expiration tracking and warehouse capacity optimization.
• Integration with external warehouse for efficient logistics management.

Thanks to the system, it is possible to automatically generate orders based on minimum stock levels, helping to prevent stockouts.

3. Fofr orders

• Automatic generation of release notes for external warehouse.
• Immediate sending of documents to warehouse for quick dispatch.
• Elimination of manual delays and reduction of error rates.

The ERP system significantly speeds up the order processing and ensures smooth information flow between warehouse and business.

4. Banking module

• Automatic payment matching with invoices, monitoring incoming and outgoing payments.
• Automatic sending of confirmation emails to customers.

This module facilitates financial flow management and supports integration with banking systems for bulk payments.

5. Price lists and individual conditions

• Automatic application of specific pricing conditions for business partners.
• Ability to set different price levels and volume discounts.

The ERP system facilitates price quote creation and ensures pricing condition accuracy.

6. E-shop integration

• Automatic synchronization of orders from e-shop to ERP system.
• Real-time inventory updates.
• After order payment, a thank you email is automatically sent to the customer.

This integration increases order processing efficiency and improves customer experience.

Custom system

• Accelerated and automated the ordering and invoicing process.
• Gained clear inventory management.
• Efficiently connects orders with external warehouses and carriers.
• Minimized manual operations and reduced error rates.
• Improved customer communication through automated emails and reports.

The ERP system brought Agrinova greater efficiency and enabled growth without unnecessary administrative burden.

ERP system for supplier company

The owner of Agrinova company realized that with growing demand for their products, it was necessary to implement a system that would ensure clearer management of orders, warehouses and invoicing. Before implementing the ERP system, there were delays in order processing and administrative complexity of invoicing. The goal was to find a solution that would enable efficient company management and minimize manual tasks.