Key Features of the Document System
Tools for secure management, approval, and archiving of company documents
Centralized Repository
All documents in one place with a hierarchical structure, tags, and metadata. Access rights at the folder and document level.
Version and Revision Management
Every change creates a new version with a timestamp and author name. Compare differences between versions.
Approval Workflow
Multi-level approval processes for contracts and policies. Complete audit trail of every approval.
Document Templates
Automatic generation of contracts and quotes with variables from CRM or orders.
Full-Text Search
Search within document content and scanned PDFs using OCR processing.
Digital Archiving and Disposal
Retention schedules in accordance with statutory requirements. Controlled disposal with a protocol.
What our clients say
“AutoERP's document management system replaced our chaotic file storage on shared drives. Versioning, approval workflows, and full-text search save us hours every day.”
“For our ISO certification, controlled document management is critical. AutoERP ensured full compliance with auditor requirements without unnecessary bureaucracy.”
“Automatic contract archiving and expiration notifications saved us from more than a few unpleasant surprises. We finally have our documents under control.”
What the Document System Delivers for Your Organization
Benefits after switching to digital document management
No More Working with Outdated Versions
The system always displays the current valid version. Errors caused by working with outdated materials disappear.
Audit Preparation in Hours, Not Days
Structured, searchable documentation with a full audit trail. Present required documents instantly during an inspection.
Secure Collaboration with External Partners
Share specific documents via a secure link with an expiration date. Every access is logged.
Document System FAQ
Yes. Bulk import from network drives, Google Drive, OneDrive, and SharePoint.
Yes. Integration with DocuSign and other electronic signature providers.
AES-256 encryption, TLS 1.3, geo-redundant backups, and access logging with IP address.
Yes. Alerts are sent 90, 30, and 7 days before expiration.